The Company Optimal Business Action S.A. (referred to as "Optimal HR Group” or the "Company” or "we”) tries to offer you an experience that meets the needs of our visitors, by using responsibly the information collected through our website. We are committed to respect your privacy and comply with applicable laws on data protection and privacy.Processing of your personal data is governed by these terms, by the relevant provisions of Greek and EU legal framework on data protection, including the General Data Protection Regulation (2016/679) and the relevant decisions, guidelines and regulation issued by the Hellenic Data Protection Authority.

Processing of your personal data is governed by these terms, by the relevant provisions of Greek and EU legal framework on data protection, including the General Data Protection Regulation (2016/679) and the relevant decisions, guidelines and regulation issued by the Hellenic Data Protection Authority.This Policy explains how we collect, process and/or use information that we receive via our website and emails we send (hereinafter referred to as the "Website”) that link to this Policy, as amended from time to time. This Policy also describes how we collect, process, use and share the personal information you provide us with. It also describes your choices regarding use, access, transfer, correction and deletion of your personal information.

This Privacy Policy (the "Policy") forms an integral part and is incorporated into the Terms of Use of our Website and may be subject to modifications. We advise you to regularly check our Data Protection Policy in order to remain informed and updated on any amendments. By visiting and navigating through our Website you agree to this Data Protection Policy, as in force at the time. When substantial amendments are made, we will ensure that a relevant notice is posted for visitors of our Website.

This Policy explains how we collect, process and/or use information that we receive via our website and emails we send (hereinafter referred to as the "Website”) that link to this Policy, as amended from time to time. This Policy also describes how we collect, process, use and share the personal information you provide us with. It also describes your choices regarding use, access, transfer, correction and deletion of your personal information.

We collect information about you to provide our services. In order for us to best provide our services to you and to fulfill the relationship we have with you, it is essential that we are able to collect and use the information as described in this Policy.

Personal data in the context of communication with you
When you give us your data to contact us, we collect and maintain your data solely for the purposes listed below. In this context, we collect the data you provide yourself, such as name, surname, e-mail address, telephone number and any other information that may be contained in the free comment field.

Personal data in the context of the submission of your CV
When you submit your CV via our Website, we collect and maintain information about your identity (such as your first name, surname, father's name, date of birth), contact details (e-mail, telephone, home address), information about your education (qualifications, educational institutions), your skills and your professional experience (previous employers, length of employment, position), any other information included in your CV, the fulfillment of military obligations (if applicable), as well as the positions and areas of activity you are interested in.

Personal data in the context of subscribing to Company’s newsletter
If you provide your consent by registering your email in the field for subscription to our Newsletter, we will register it and send you Newsletters and various updates.

Personal data in the context of user account creation in order to be able to download useful documents through Company’s website 
If you provide your consent by registering your data in the field for user account creation, we will register it and enable you to download documents through our website, such as tests, reports etc.

When you use the Website, your device is automatically providing information to us so we can respond and customize our response to you. The type of information we collect by automated means generally includes technical information about your computer, such as your IP address or other device identifier, the type of device you use, and operating system version. 

The information we collect may also include usage information and statistics about your interaction with the Website. That information may include the URLs of our web pages that you visited, URLs of referring and exiting pages, page views, time spent on a page, number of clicks, location data (if you have enabled access to your location on your mobile device), and other information about how you used the Website.

This information is collected by using Cookies & other similar Tracking Technologies. We strongly advise you to review our Cookies Policy in order to learn more about Cookies, how we use them and how you can control the use of Cookies.

We process your data exclusively for the below purposes:

• Communication
  When submitting your information to the contact form, we use it to contact you and offer you the information and/or services you have requested. In this case, the processing of your data is necessary for us to make the requested communication.
• Submission of CV
  When you submit your CV via either the contact form or the special CV form, we collect your data and process it to assess your work abilities and skills and look at the possibility of cooperation with you. The processing of your information is based on your consent. You can revoke your consent at any time. In this case, we will not be able to look at the possibility of cooperation with you.
• Improvement of Services
  We maintain your data and historical usage of our services in order to extract statistics that allow us to better evaluate visits and user navigation through our website, in order to improve its content and structure. The processing of the data is based on the company's legitimate interest in monitoring the customers’ response to its services and improving them.
• Sending of Company’s newsletter 
• User account creation for enabling you to download useful documents through Company’s website 

Access to your data may only have our duly authorized employees or business partners acting on our behalf for the above-mentioned processing purposes, e.g. providing us computer services for recording and storing your data and/or payroll services or human resources services. In addition, if you respond to an ad for a specific position, your data may be transmitted to our Customers who are seeking personnel for the above position, if you are a shortlisted applicant and, if you give us your consent, to other Employers looking for employees with your profile. We never proactively disclose your Personal Data.

Retention periods can vary significantly based on the type of information and how it is used. Our retention periods are based on criteria that include legally mandated retention periods, pending or potential litigation, our intellectual property or ownership rights, contract requirements, operational directives or needs and historical archiving.

Regarding the sending of newsletters, we will keep your data as long as you remain registered with our company for sending newsletters. In any case, you have the right to request the interruption of communication at any time, by clicking the unsubscribe button which you can find in any newsletter you receive by us. 

Regarding your user account, we will keep your data as long as your account remains active. 

Our Company ensures your rights with respect to processing of personal data and ensures that you may exercise them. You have the right to request:

• Access to your personal data
• Rectification of your personal data if it is inaccurate or incomplete
• Deletion of your personal data, unless their processing is necessary for the exercise of legal rights of Optimal HR Group or third parties, for the fulfillment of a legal obligation, for public interest reasons or for defending our legal rights before judicial or other Authorities
• Restriction of processing of your personal data only for specific purposes
• To withdraw at any time your consent to the processing of your personal data for marketing purposes and/or targeted advertising by sending an email or written request to dpo@optimalhrgroup.com using the contact details below. In such case, their processing by us will be suspended, nevertheless this will not impact the legitimacy of any processing performed until the time of withdrawal

 

In order to exercise any of the above rights we advise you to use our "Data Subject Request Form” and submit it according to the instructions provided on our website. You may also email us or send us a written request, using our contact details below.

CONTACT INFORMATION:

Talent Acquisition & Talent Development 

Optimal HR Group

286 Kifisias Ave, Halandri 15232

If you believe that your data protection rights have been violated, you have the right to lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr).